Documentation Index

Fetch the complete documentation index at: https://docs.surpass.cloud/llms.txt

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Special Resource Fields

  • Updated on May 13, 2026
  • Published on Dec 31, 2019
  • 1 minute(s) read
  • Danny Humphress
  • Jeremy Grundy
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In addition to the standard MARC fields (001-999), Surpass Cloud has special fields you can use for reports and record selection. These fields include holdings information, MARC data formatted in a special way, and calculated values.

Special MARC

Tag Name
AUT All MARC fields in the Author search group
SUB All MARC fields in the Subject search group
TIT All MARC Fields in the Title search group
LXL Lexile Measurement
LXC Lexile code
ARL Accelerated Reader level
ARP Accelerated Reader points
ARI Accelerated Reader interest level
ARQ Accelerated Reader quiz number
RCL Reading Counts level
RCP Reading Counts points
RCQ Reading Counts quiz number
FPL Fountas & Pinnell level
COL Resource collection

Images

Tag Name
IMG Cover image from any source (priority: Custom, MARC, SEC, GB, OL)
IMG-C Custom (user added) image
IMG-SEC Surpass Enhanced Content image (requires subscription)
IMG-M Image from URL stored in MARC record
IMG-G Google Books image
IMG-OL Open Library image
The following cannot be used for record selection

IMG, IMB-SEC, IMG-G, and IMG-OL

Holdings

Tag Name MARC Field 852 Import*/Export
BAR Barcode number 852$p
CAL Call number 852$h
CAT Circulation category 852$x "CAT="
CIT Number of times circulated
COS Acquisition cost 852$9
DAT Acquisition date 852x "ACQ="
DUE Date last due
FUN Acquisition funding source 852$x "FUN="
ILL Interlibrary loan location
INV Date counted in physical inventory
LOC Location 852$a
OUT Date last checked out
PAT ID of last patron to check out
RET Number of reserves/holds
RNT Number of renewals
STA Status
STD Status last changed date 852$x "STD="
VEN Vendor / Acquisition source 852$x "VEN="
CON Condition
  • MARC subfields to use for importing certain holdings information can be set on the Settings tab of the Resources Import Sidebar.

Calculated Fields

Tag Name
#CC Number of Copies
#CO Number of Copies On Loan
#CI Number of Copies In Library
#CL Number of Copies Lost
#CH Number of Copies Holding for patron
#CN Number of Copies On Order
#CB Number of Copies Out for Repair
#CW Number of Copies Withdrawn
#NW Number of Copies Not Withdrawn
#CT Number of Copies in Transit for ILL
#CD Number of Copies with Damage