Reading Counts Labels

The Reading Counts Labels report prints labels with Reading Counts information, including reading level, point value, and quiz number using data from MARC Field 526.

Where Does the Data Come From?

Data for Reading Counts labels, as well as other Reading Counts-related features in the Surpass Cloud administration app and OPAC, come from MARC Field 526 in your resource records. See Technical Information below.

By far the most convenient way to update your records with Reading Counts information is via the Surpass Reading Program Service (RPS) for Reading Counts optional subscription. With RPS, Reading Counts data is added to new records automatically as they are added to your database, and you can use the Resources : Reading Program feature in Surpass Cloud to update existing records. Contact your Surpass sales advisor or Surpass Support for more information.

Options

• Label form - Select the type of label stock you will be using.

• Print first page on a partially used sheet as shown below - When printing labels, you will usually end up with a last page that is not fully used. Surpass Cloud gives you the option to use that partially printed page as the first page the next time you print labels. It will skip the "used" labels you selected (shown in gray) and start printing on the first available blank label.

Label Layout and Margins

Here, you can change the layout of the labels to customize them for what you want printed on them, where you want it printed, and how you want it formatted. You can also adjust the top and left margins if you find that the print is out of alignment with your label stock.

Margins

• 1. Page Top Margin - The space between the top edge of the page and the first label.
• 2. Label Left Margin - The space between the left edge of each label column and the label text contents.
• 3. Label Right Margin - The space between the right edge of each label column and the label text contents.
• 4. Page Left Margin - The space between the left edge of the page and the first label.

Label Layout

Click the Edit button to change the layout of the data printed on the labels

• 5. Sample Label - The sample label shows what will be printed on the label and where. You can drag and drop the label elements to change where they appear on the label.

• 6. Items on Label - The elements that can appear on the label are listed here. Check the box next to elements that you want to appear on the label. Un-check a box to remove an element from the label. In addition to data fields (such as Level), there are 10 text elements that can contain fixed text to be printed as captions on the labels.

Changing Font and Alignment

Double-click the element on the Sample Label (5) that you want to change. You'll see a control like this where you can change the font weight, alignment, and size.

Changing Text Elements

In addition to allowing you to edit the font and alignment, double-clicking a text element allows you to edit the text to whatever you like.

Reset to Defaults Button

Click this button to reset the margins and label layout to the defaults.

Selecting Records

The next step is to select for which resources you want to print labels, using either Basic or Advanced record selection options. See Selecting Records for Resource Reports for detailed instructions.

The Reading Counts Labels report will include only resources that have Reading Counts data. You do not need to do anything special to exclude non-Reading Counts titles.

Viewing, Printing, and Downloading

The report can be viewed on-screen, printed, or downloaded as a PDF. See Viewing and Printing Reports.

Technical Information

Reading Counts data comes from MARC Field 526. The data must be in specific subfields and be formatted in the way that Surpass Cloud expects.

• 526$a - Must begin with "Reading Counts".
• 526$c - A decimal value (digits and decimal point only) representing the Reading Level.
• 526$d - A decimal value (digits and decimal point only) representing the Points.
• 526$z - Optional text containing the Quiz number.