---
title: "Sublocations"
slug: "sublocations"
updated: 2025-08-12T15:53:34Z
published: 2025-08-12T15:53:34Z
canonical: "docs.surpass.cloud/sublocations"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.surpass.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Sublocations

The Change Sublocation feature allows you to quickly change the sublocation of many resources by scanning the barcodes. One of the situations where you might find this useful is when you have a teacher that is no longer on staff that is being used as a sublocation. ![resource-bulk-sublocations](https://cdn.document360.io/dd4d24fa-d091-45a6-be6a-9adef7b432ec/Images/Documentation/resource-bulk-sublocations.jpg)

          📺 Video Tutorials

          

A video showing how to use this feature is available on YouTube: [Bulk Updates: Sublocations](https://youtu.be/PdcjJY_ureY)

## Changing Sublocation

Start by selecting the Sublocation to which you want to change the scanned resources. Next, simply start scanning! As you scan (or type) barcodes, the resources you are updating will be added to an on-screen list, with the most-recent on top.

If the sublocation was changed successfully, you'll see "OK" and a checkmark in the list.

#### Exceptions

If there was a problem, you'll see a message at the top of the page to explain and also a short message in the list. Problems would include situations such as:

- Barcode is not found.

### Upload

If you have a .csv or .txt file which contains only Barcodes with one Barcode per line. you can click on the Upload button then drag and drop the file or click to find on your computer. ![resource-quick-add-upload](https://cdn.document360.io/dd4d24fa-d091-45a6-be6a-9adef7b432ec/Images/Documentation/resource-quick-add-upload.png)

#### Sounds

Since you might not be paying especially close attention to the screen while you're busy scanning multiple items, Surpass Cloud uses sound alerts to let you know when an item was successfully updated and when there is an exception that needs your attention. These are the same sounds used on the [Circulation Transactions](/docs/circulation) page and can be customized on the [Settings : Circulation : General](/docs/setting-circulation-general) page.

#### Sublocation Change Session

The on-screen list shows the resources you have updated during this session. The list is cleared when you log out or when you click the **Clear List** button. Clearing the list does not in any way affect the statuses that have been updated.

![resource-inv-take-clear-button](https://cdn.document360.io/dd4d24fa-d091-45a6-be6a-9adef7b432ec/Images/Documentation/resource-inv-take-clear-button.png)

## Uploading from a Portable Data Collector

If you use a portable data collection device such as one you might use for inventory (see [Physical Inventory Process](/docs/physical-inventory)), you can upload the file created by that device here.

![resource-inv-take-upload-button](https://cdn.document360.io/dd4d24fa-d091-45a6-be6a-9adef7b432ec/Images/Documentation/resource-inv-take-upload-button.png)

Click the **Upload** button, then drag and drop the file to the upload box or click the box to select the file from your device's file browser.

![resource-inv-take-upload](https://cdn.document360.io/dd4d24fa-d091-45a6-be6a-9adef7b432ec/Images/Documentation/resource-inv-take-upload.png)

After the file has been uploaded and processed, the items with sublocation changes will be shown on the list. Be sure to scan the list for any exceptions.

          Problems Uploading? Check the File

          

If you get a message that the file cannot be processed, take a look at it. You should be able to open it in Windows Notepad or TextEdit on a Mac. The file to be uploaded must be a plain text file that contains only barcode numbers, with one barcode number per line.